DATA COLLECTION AND PRIVACY

Data collection and storage policy

How do we gather data? What do we gather?

• We gather data via our website (option to subscribe to newsletter) and by approaching people who have shown an interest in the activities of Doek. We only gather names and e-mail addresses.
• We gather data via crowd funding campaigns – names and addresses, amount donated, reward requested.
• We gather names and e-mail addresses of people who have purchased Doek festival tickets via Doek’s PayPal account. We do not record transaction details.
• We gather data about festivals and venues via their websites. Data includes names, telephone numbers and e-mails of programmers, and addresses and telephone numbers of the festival or venue.
• We gather data about national and international music colleagues and companies (musicians, music organisations, journalists, marketing companies, graphic designers etc.) via websites or we are given them personally.

Why do we gather the data? How long do we keep it?
We only gather (and store) the data that is strictly necessary for administrative and marketing purposes.

• We gather data from the public in order to inform them of our activities via the Doek newsletter, to which they subscribe. We keep these details so long as we send out newsletters or until someone indicates that they wish to unsubscribe.
• We record the names and e-mail addresses of Doek Festival public who have reserved festival tickets so that we can inform them of future Doek festival events. We keep this information for a year so that we can inform our public about the next Festival. We also ask them if they wish to subscribe to the Doek newsletter.
• We record the names and e-mail addresses of crowd funding donors in order to thank them for their donation, and to arrange their rewards. We keep the names and e-mail addresses for a year so that we can inform the donors about ways in which they can support Doek. We ask them if they would like to subscribe to the Doek newsletter.
• We store data about festivals and venues in order to approach them for concert and festival bookings. We keep the data so long as the festival or venue is relevant for Doek.
• We store data about music business colleagues in order to be able to approach them when we need their services. We keep their data so long as it is relevant.

Data storage, processing and access

• Newsletter data is stored and processed by YMPL, a GPDR-conform provider based in the EU. YMPL’s revised general conditions can be found here.
• Besides that which we share with YMPL, we do not share any of our data.
• We do not gather any more data than is necessary, and we cannot and do not make profiles.
• At the beginning of every year we will review our stored data and make sure that it complies with the above protocol. If it doesn’t the data will be deleted.
• The only ones who have access to the data are YMPL (mailing list provider), Carolyn Muntz (coordinator Doek) and John Dikeman (marketing and social media). Most of the data is stored on the YMPL site; the rest is stored on the Doek laptop, which is accessed with a password. Some data is stored on the Doek mobile phone, also accessed with a password.

Personal Impact Analysis
We do not collect extremely sensitive data. Many people’s e-mail addresses can be found via other channels (website, Facebook, Google etc.). If the data became public it would not have far-reaching consequences for those involved.

Privacy Statement

1. Profile and contact details Doek
• Stichting Doek is a non-profit musicians collective dedicated to the development and presentation of improvised music. Doek has a board, a coordinator and ten core members.

• Contact details:
Stichting Doek
Karspeldreef 1427
1104 SE Amsterdam
The Netherlands

+31 6 5429 5950
www.doek.org

2. What data do we gather, for what purpose, and for how long?

• We gather data from the public in order to inform them of our activities via the Doek newsletter, to which they subscribe. We keep these details so long as we send out newsletters or until someone indicates that they wish to unsubscribe.
• We record the names and e-mail addresses of Doek Festival public who have reserved festival tickets so that we can inform them of future Doek festival events. We keep this information for a year so that we can inform our public about the next Festival.
• We record the names and e-mail addresses of crowd funding donors in order to thank them for their donation, and to arrange their rewards. We keep the names and e-mail addresses for a year so that we can inform the donors about ways in which they can support Doek.
• We store data about festivals and venues in order to approach them for concert and festival bookings. We keep the data so long as the festival or venue is relevant for Doek.
• We store data about music business colleagues in order to be able to approach them when we need their services. We keep their data so long as it is relevant.

3. Sharing and storing of data:

• Newsletter data is stored and processed by YMPL, a GPDR-conform provider based in the EU. YMPL’s revised general conditions can be found here.
• Besides that which we share with YMPL, we do not share any of our data.
• We do not gather any more data than is necessary, and we cannot and do not make profiles.
• At the beginning of every year we will review our stored data and make sure that it complies with the above protocol. If it doesn’t the data will be deleted.
• The only ones who have access to the data are YMPL (mailing list provider), Carolyn Muntz (coordinator Doek) and John Dikeman (marketing and social media). Most of the data is stored on the YMPL site; the rest is stored on the Doek laptop, which is accessed with a password. Some data is stored on the Doek mobile phone, also accessed with a password.

4. Legal redress
• Everyone has the right to view his or her personal data and to rectify or delete it.
• Everyone has the right to object to the processing of his or her personal data.
• Even when Doek has been given permission to collect data, everyone has the right to retract that permission.
• Everyone has the right to complain to the Autoriteit Persoonsgegevens.